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Ready for EU Directive 2023/970 — pay transparency
Document management aligned with ISO 9001:2015

PeopleHub — the integrated HR system,
from recruitment to development

A single web platform for the entire employee lifecycle: recruitment & ATS with eJobs integration, interactive org chart, job evaluation and automatic job descriptions, 30-60-90 onboarding, training, document management with revisions and audit, self-service portal and pay transparency. Secure access via magic-link or from the mobile app, multi-company, from anywhere.

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Modules

What PeopleHub includes

Ten integrated modules working on the same personnel, payroll and org-chart data — no double entry, no islands of information. Multi-company from day one: a group with dozens of companies works in a single portal, with each company's short name shown everywhere.

End-to-end recruitment & ATS

From job requisition to hiring, with approval from email or from the portal and eJobs integration.

  • Job requisition (new or replacement) with one-click approval from email (token + PIN) along the org-chart chain
  • "Approvals" page in the portal: approvers decide directly — approve, re-examine, reject with justification
  • Hiring committee: extra people on the workflow, with view-only access
  • Automatic posting on eJobs via API + hourly CV collection
  • Candidate triage, panel with interviews, tests, offer and notes; calendar and reminders
  • GDPR compliance: automatic retention and anonymisation of candidate data

Interactive org chart

The group's living org chart, visually editable, with professional export.

  • Drag & drop editor with photos, headcount and salary aggregates per node; automatic re-layout
  • 6 relationship types (hierarchical, functional, coordination, control…)
  • Visio (VSDX) export with connectors glued to boxes — verified on org charts of 850+ positions
  • PNG / SVG / PDF (A0–A4) export, import from Visio
  • Vacant positions from the real position catalog, including partial vacancies and positions without a holder

Job evaluation & grades

The canonical evaluation of every position, with seniority grades and pay levels.

  • Form with configurable factors and scores; grades G1 (Junior) – G4 (Expert), G2 mandatory
  • Workflow manager → HR queue → validation → signing, with un-validation that keeps the ticks
  • Levels L1–L10 with a score grid per group or per company
  • Distribution of positions by level, across all companies, with Excel export
  • Evaluation of vacant positions without a holder — including seasonal ones

Automatic job descriptions

The job description as "Annex 1 to the employment contract", generated from the system, signed and archived.

  • Central repository of Word drafts per position; draft pre-selected automatically by position
  • Automatic filling: employee data, company, letterhead and logo per company, seniority grade, signatories
  • The signed scan is archived by barcode in the employee's documents and shown in the profile
  • Generation log; the template stays editable by HR

Onboarding, 30-60-90 induction & internship

New-hire integration structured over 3 months, with mentor and manager.

  • 30-60-90 induction plan with assigned mentor and manager; internship programmes per sub-department
  • Monthly questionnaires, phased validation: employee → mentor → manager; HR discussion at 3 months
  • Onboarding checklist (occupational medicine, equipment, access, H&S, contract)
  • Development dashboard: active plans by city, red flag on plans with no activity
  • Development statistics for management: current status and activity by period, per company and mentor
  • Automatic notifications, A4 print, Excel export in the import structure

Training NEW

The whole journey of a course, from catalog to internal trainer payment.

  • Administrative catalog + publications with enrolment period and eligible population (company, city, location, department, position)
  • Enrolment → invitation → confirmation or stand-by; groups, sessions, attendance per participant
  • Mandatory trainings assigned automatically, with acknowledgement or mini-test and recertification
  • Budget in EUR per year / company / city / location / department, with threshold alerts
  • Configurable feedback; monthly internal trainer payment summary exported to payroll
  • Training module details ↓

Document management NEW

The register of procedures, policies, decisions and inspections, with revisions, owners and deadlines.

  • 5 categories in a single register: Procedures, Policies, Collective agreement & Internal regulations, Decisions, Inspections
  • Revision history with mandatory PDF; the previous revision closes automatically
  • Primary and secondary owner; automatic notifications at 30/60/90 days and on overdue deadline
  • Dashboard with KPIs, audit summary, manual aligned with ISO 9001:2015 §7.5
  • Document management software details ↓

Pay transparency & HR analytics

Ready for EU Directive 2023/970 on pay transparency.

  • Gender pay gap and equal-pay principle check
  • Salary distribution by bands and by job level, for the selected company
  • Average salary by gender, quartiles, analyses by category
  • Granular rights — every indicator is granted individually

Payroll reports for management

Dashboard for the CEO and managers, with charts and a comparator.

  • KPIs and charts (histogram, ranking, radar, evolution), gross / net and RON / EUR toggles
  • Cumulative salary across all contracts in the group, with detail per company
  • Salary + career evolution timeline, people comparator
  • Access via magic-link + PIN, strictly read-only role

Self-service portal & mobile app

Every employee and manager, their own portal, no password — on the web or on the phone.

  • Access via magic-link (no password) + PIN — GDPR-friendly
  • Phone enrolment by the user, via signed QR, in the mobile app; immediate revocation
  • Profile, team, managers, signed job description, benefits, approvals, my courses
  • Administration: granular rights per feature, tokens, searchable audit log
  • Multi-tenant, light/dark theme, optimised for mobile
Document management

Document management software — the register of procedures, policies and decisions

The document management module in PeopleHub keeps controlled records of the company's internal documents: who is responsible for each document, which revision is in use, by when it must be reviewed and what happened to it. One register, the same logic for every category, ready for ISO or external audit. A document no longer gets lost in emails and shared folders: it has an owner, a deadline and a history.

1. Registrationcode, number, type, department, PDF
2. Ownerprimary + secondary, with email
3. Review deadlineimmediate notification + reminders
4. New revisionnew PDF, the old one closes automatically
5. Auditsummary + ISO 9001 manual

One register, 5 categories

  • Procedures, Policies, Collective agreement & Internal regulations, Decisions, Inspections
  • The same way of working in every category — learned once
  • Code, number, title, department, type, issue date, validity, company
  • Inspections by authorities (labour inspectorate, tax authority, fire, health, environment) and internal audit, with response deadline and follow-up documents

Revisions with full history

  • Every revision has a mandatory PDF; the old file is kept, never overwritten
  • The previous revision closes automatically when the new one is published — "in use" is always the latest
  • The revision number can follow the company's internal numbering
  • Replacing a wrongly uploaded PDF, without a new revision, with a trace in the log
  • Files with unique names, stored outside the public web area

Owners and deadlines

  • Primary and secondary owner, chosen from personnel; changing one requires a reason and stays in the history
  • Immediate email when a review deadline is assigned or the owner changes
  • Reminders 30 / 60 / 90 days before the deadline; overdue → owners + HR
  • Documents left without an active owner are listed separately and require reassignment
  • No duplicates: every notification is sent exactly once, guaranteed by the database

Document dashboard & KPIs

  • One table across all categories, searchable by title, code, number, owner or company
  • Explicit status: in force, under review, out of force, repealed, archived; 30-60-90 due dates computed in real time
  • Filters in every column header, sorting, pagination, selectable columns
  • 8 indicators and 4 charts — one click filters the table
  • Excel / CSV / PDF export of exactly what is filtered on screen

Audit summary

  • List of documents in use, per category, generated in one click
  • PDF summary sent directly by email, optionally with the documents attached, with editable subject and message
  • Printable document management manual, with a correspondence table to ISO 9001:2015 §7.5
  • Built for external audit: what the manual states can be verified in the application

Security and traceability

  • Granular rights: who views, who edits, who deletes (administrator only)
  • Audit log per document — who, what, when — separate from the revision history
  • Concurrent-edit protection — two people never overwrite each other's changes
  • Email templates editable by HR
  • Multi-company, integrated with the personnel and org chart in PeopleHub

Ready for ISO 9001 audit and for inspections by the authorities

The auditor asks for the list of procedures in use, proof that each has an owner and that revisions are controlled. With the document management module the answer is a summary generated on the spot, plus the document management manual aligned with the ISO 9001:2015 §7.5 requirements on documented information. The module is in production in a group with dozens of companies and hundreds of registered documents.

Training

The Training module — from catalog to trainer payment

A clear flow where every step has an owner: HR publishes, the employee enrols, the group is validated with a trainer and budget, attendance is kept per session, feedback is collected at the right moment, and internal trainers are paid from a monthly summary exported to payroll.

Catalogtrainings, authorised trainers
Publicationperiod + eligible population
Enrolmentinvitation → confirmation / stand-by
Grouptrainer, cost, budget locked
Attendanceper participant, per session
Feedbackconfigurable moments
Trainer payment25–24 summary

Mandatory trainings

  • Assigned automatically, including to new employees; cannot be refused
  • Completed by acknowledgement or a mini-test with pass threshold and retake
  • Periodic recertification — a new cycle, published or assigned directly

Budget and reports

  • Budget in EUR per Year → Company → City → Location → Department, with file import
  • Consumed, available and over-budget computed from participations; threshold alerts
  • Reports per company, department, trainer, course; import of historical participations

Internal trainer payment

  • Monthly 25–24 summary, one row per delivered session with complete attendance
  • Exclusion with reason, validation, export to payroll; a session is paid only once
  • Corrections after export — in a separate corrective version

Pay transparency — be ready for EU Directive 2023/970

The European pay transparency directive requires employers to report the pay gap between women and men (gender pay gap) and to respect the principle of equal pay for equal work. PeopleHub computes these indicators automatically from your payroll data — gap by gender, distribution by bands and levels, average salary by gender — with granular access control. Reporting becomes a button press, not a multi-week project.